Reports to the Commission

PREPARATION OF A PROGRESS REPORT

A Progress Report is a report requested by the Commission for special purposes. It can occur at any time in the 6-year accreditation cycle. A Progress Report requires that the institution provide information, evidence, and analysis regarding the resolution of the issues to which it was directed by the Commission’s Action Letter. The institution’s report will be reviewed by the Commission at its next regularly scheduled meeting, and the institution will be notified as to what action, if any, it must take next. The institution is required to send three copies of its report to the Commission plus an electronic version.   The Progress Report must be reviewed by the Governing Board prior to its submission.

1. Cover Sheet  Include the date of submission, the name and address of the
   institution, and a notation that this is a Progress Report. 
2. Table of Contents
3. Statement on Report Preparation  The statement, signed by the Chief Executive Officer of the institution, describes the process of report preparation and identifies those who were involved in its preparation, review, and approval.
4. Response to the Request of the Commission in the Action Letter   Each recommendation identified by the Commission in its action letter should be  identified and discussed. The report should describe the progress made on each  recommendation, analyze the results achieved to date, provide evidence of the  results, and indicate what additional plans the institution has developed.

Three copies of the report plus an electronic version should be sent to the Commission office at 10 Commercial Boulevard, Suite 204, Novato, CA 94949.

 
 PREPARATION OF A PROGRESS REPORT WITH A VISIT

A Progress Report is a report requested by the Commission for special purposes. It can occur at any time in the 6-year accreditation cycle. A Progress Report requires that the institution provide information, evidence, and analysis regarding the resolution of the issues to which it was directed by the Commission’s Action Letter. The institution’s report will be reviewed by the Commission at its next regularly scheduled meeting, and the institution will be notified as to what action, if any, it must take next. The institution is required to send three copies of its report to the Commission plus an electronic version. A copy should also be sent to each team member.  The Progress Report must be reviewed by the Governing Board prior to its submission.

Visits accompanying Progress Reports are normally one-day visits by a team of two members, typically the chair of the comprehensive evaluation team familiar with the issues confronting the institution and a member of the Commission or Commission staff. The chair for this team is appointed by the Commission and agreed upon by the institution.

The purposes of the team conducting this visit are to:

• verify the accuracy and relevance of the report submitted by the college in  response to the specific action of the Commission
• determine the extent to which the institution now meets the Commission standards cited in the recommendations
• report findings and recommendations to the Commission

Use the following format for the report:

1. Cover Sheet  Include the date of submission, the name and address of the institution,
   and a notation that this is a Progress Report. 
2. Table of Contents
3. Statement on Report Preparation  The statement, signed by the Chief Executive
   Officer of the institution, describes the process of report preparation and identifies
   those who were involved in its preparation, review, and approval.
4. Response to the Request of the Commission in the Action Letter
   Each recommendation identified by the Commission in its action letter should be
   identified and discussed. The report  should describe the resolution of each
   recommendation, analyze the results achieved to date, and indicate what additional plans the institution has developed.

Three copies of the report plus an electronic version should be sent to the Commission office at 10 Commercial Boulevard, Suite 204, Novato, CA  94949.     

A copy of the report should also be sent to each team member.

  PREPARATION OF THE MIDTERM REPORT

 The Midterm Report is due in the third year following the evaluation team visit. The institution is expected to provide narrative information and analysis regarding the progress made on addressing:      

• each of the recommendations of the evaluation team
• the areas identified in the planning agenda of its self study
• updates on substantive change approvals or pending proposals

 The report will be reviewed by the Commission at its next regularly scheduled meeting and the institution will be notified as to what action it must take next. The institution is required to send two copies of its report to the Commission plus an electronic version. The Midterm Report must be reviewed by the Governing Board prior to its submission.

Use the following format for the report:

1. Cover Sheet   Include the date of submission, the name and address of the institution, and a anotation that this is a Midterm Report.
2. Table of Contents
3. Statement on Report Preparation   The statement, signed by the Chief Executive
   Officer of the institution, describes the process of report preparation and identifies
   those who were involved in its preparation, review, and approval.
4. Response to Team Recommendations and the Commission Action Letter The report should describe the progress made on each recommendation, analyze the results achieved to date, provide evidence of the results, and indicate what additional plans the institution has developed.
5. Response to Self-identified Issues   In the Planning Agenda section of the self study, the institution reported on areas needing improvement. The institution should provide a brief description of the progress made on these self-identified issues.
6. Update on Substantive Change in Progress, Pending, or Planned

Two copies of the report plus an electronic version should be sent to the Commission office at 10 Commercial Boulevard, Suite 204, Novato, CA 94949. 

 PREPARATION OF A FOCUSED MIDTERM REPORT

 The Focused Midterm Report is due in the third year following the evaluation team visit and is required whenever the Commission requests the regular Midterm Report focus on specific recommendations.  The institution is expected to provide narrative information and analysis regarding the progress made on addressing:

• each of the recommendations of the evaluation team demonstrating significant progress on those recommendations that were the subject of the focus as detailed in the Commission Action Letter,
• the areas identified in the planning agenda of its self study, and
• updates on substantive change approvals or pending proposals.

 The report will be reviewed by the Commission at its next regularly scheduled meeting and the institution will be notified as to what action it must take next.  The institution is required to send three copies of its report to the Commission plus an electronic version.  The Focused Midterm Report must be reviewed by the Governing Board prior to its submission.

Use the following format for the report:

1. Cover Sheet   Include the date of submission, the name and address of the institution,
   and a notation that this is a Focused Midterm Report.
2. Table of Contents
3. Statement on Report Preparation   The statement, signed by the Chief Executive
   Officer of the institution, describes the process of report preparation and identifies
   those who were involved in its preparation, review, and approval.
4. Response to Team Recommendations and the Commission Action Letter  The report should describe the progress made on each recommendation made by the visiting team, analyze the results achieved to date, provide evidence of the results, and indicate what additional plans the institution has developed.  Significant     progress should be demonstrated on those recommendations that were to be the subject of the focused report as detailed in the Action Letter.
5. Response to Self-identified Issues   In the Planning Agenda section of the Self Study
   Report, the institution reported on areas needing improvement. The institution should
   provide a brief description of the progress made on these self-identified issues
   specifying timelines to completion and responsible parties.
6. Updates on Substantive Change Proposals in Progress, Pending, or Planned

 
PREPARATION OF A FOCUSED MIDTERM REPORT WITH A VISIT

 The Focused Midterm Report is due in the third year following the evaluation team visit and is required whenever the Commission requests the regular Midterm Report focus on specific recommendations. The institution is expected to provide narrative information and analysis regarding the progress made on addressing:

• each of the recommendations of the evaluation team demonstrating significant progress on those recommendations that were the subject of the focus as detailed in the Commission Action Letter,
• the areas identified in the planning agenda of its self study report, and
• updates on substantive change approvals or pending proposals.

 The report will be reviewed by the Commission at its next regularly scheduled meeting, and the institution will be notified as to what action it must take next. The institution is required to send three copies of its report to the Commission plus an electronic version. A copy should also be sent to each team member. The Focused Midterm Report must be reviewed by the Governing Board prior to its submission.

 Visits accompanying Focused Midterm Reports are normally one-day visits by a team of two members, typically the chair of the comprehensive evaluation team familiar with the issues confronting the institution and a member of the Commission or Commission staff. The chair for this team is appointed by the Commission and agreed upon by the institution.

The purposes of the team conducting this visit are to:

• verify the accuracy and relevance of the report submitted by the college in  response to the specific action of the Commission
• determine the extent to which the institution now meets the Commission standards cited in the recommendations
• report findings and recommendations to the Commission

Use the following format for the report:  

1. Cover Sheet   Include the date of submission, the name and address of the institution,
   and a notation that this is a Focused Midterm Report.
2. Table of Contents
3. Statement on Report Preparation   The statement, signed by the Chief Executive
   Officer of the institution, describes the process of report preparation and identifies
   those who were involved in its preparation, review, and approval.
4. Response to Team Recommendations and the Commission Action Letter The report should describe the progress made on each of the recommendations made by the visiting team, analyze the results achieved to date, provide evidence of the results, and indicate what additional plans the institution has developed.  Significant progress should be demonstrated on those recommendations that were to be the subject of the focused report as detailed in the Action Letter.
5. Response to Self-identified Issues   In the Planning Agenda section of the self study,
   the institution reported on areas needing improvement. The institution should provide
   a brief description of the progress made on these self-identified issues specifying
   timelines to completion and responsible parties.
6. Updates on Substantive Change Proposals in Progress, Pending, or Planned

Three copies of the report plus an electronic version should be sent to the Commission office at 10 Commercial Boulevard, Suite 204, Novato, CA 94949.